January Meeting Notes

Minutes of Orchard Grove Elementary School PTA Meeting

Call to order: The OGES PTA met on Thursday, January 5, 2012 in the OGES cafeteria.  Margaret called the meeting to order at 7:00 pm.

1. Roll Call

• Margaret Torbik, Becky Bostian, Mandy Young, Kyle Bostian, Cheryl Crawford, Julia Piersall, Melissa Hart, Katie Schrader, Elena Fisher, Christine Smith, Myra Foreman, Deanna Scott
• The PTA purposes were read:

• To promote the welfare of the children and youth in home, school, community, and place of worship.
• To raise the standards of home life.
• To secure adequate laws for the care and protection of children and youth.
• To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth.
• To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social, and spiritual education.

2. Mandy, secretary, presented the minutes of the December 2011 meeting.  The minutes were accepted as presented. (Cheryl proposed motion – Katie  seconded- motion carried)
3. Principal’s report

·         Family Fitness night – Jan. 17

·         STEM night – April 17 focus on the Common Core Standards – will have local experts with stations – 5:30 -6:30 food 6:30 – 8 stations – need volunteers

4. Treasurer’s Report

·         Total in bank account $24433.59.

·         Bought holiday lunch for custodial and office staff from Panera

·         Taking in less money from fund raisers, but spending less

·         Had one bounced check bounced for Spirit wear

·         Fire House Subs fundraiser brought in $130.54

·         Box tops check came in - $1973.15

·         School store may need more money this year

·         Believe profit was $4570.14 – goal was $5000

·         Coupon book profit $3820 – goal was $3900

·         Tee shirt profit was $162.40 – goal was $600

·         School store profit was $493.07 – goal was $3000

·         Kyle will go to the next County PTA meeting to survey who is banking where – may consider changing banks next year

5. President’s Report

·         Shared thank yous from Mrs. Snyder, The Poole and Cartnail families

·         Volunteers to serve on a focus group about the Common Core Standards are needed for for a Jan. 12^th 7 – 8:30 pm meeting

6. Student Directory – 2^nd year for creating directory.  Will continue to be free (whole school) by email and $3 per grade level paper copy. Estimated distribution date before Valentine’s Day – repairing database- still working on data entry
7. Box tops

·         Bag system is working will continue using it for future contests

·         There is an online contest running now

·         Next due date is the end of Feb. – contest starting with a football theme – reward will be tailgating with cookies???

8.   Enrichment Activities

·         Flumpa and Friends – scheduled for a day time show May 16^th

·         Luis Guray – evening performance 6:30, Feb. 9^{th -}  will burn DVD to promote on morning announcements and facebook, put up chairs way back from the stage to allow room for floor seating, get a CD to the music teachers

·         Need to send a thank you note to the Charlie Brown crew

·         National Children’s Theatre proposed program for day time the first week in June

9. Family Involvement

·         Bingo?

·         Other possible ideas include: more playground play dates, Movie Night

·         Cookie exchange went well – 120 dozen donated with 6 volunteers packing and distributing…thanks Julie

10. PR – Facebook, FOF, newsletter

·         Find Out First comes on out on Friday.  Contact Katie to include info.  The info needs to be submitted to the school Wednesday mornings.

·         Facebook – will promote Luis Guray, Chuck E. Cheese’s. Dance-a-thon

·         Newsletter – monthly usually the week before the meeting.  Katie needs to submit it the Tuesday before distribution in Thursday folders.  Send Katie ideas as you have them.

11. School Store – Open daily with school supplies and trinkets.

·         Will sell pennants and water bottles at Fitness night

12. Fundraising  -

·         Chuckie E. Cheese’s – Deanna Scott is setting up  for Feb. 1 – OGES PTA would 10% percent of the food and tokens – teachers/staff eat free (with badges) – sending home stickers and flyers that will be provided by Chuckie E. Cheese’s and sent to the school 3 weeks before the event– The mouse will make an appearance at dismissal the day of the event

·         Believe – the last few error corrections will be shipped Jan. 16^th

·         Fire House subs – brought in $130.54

·         Dance – a – thon – DJ – Vinnie from Good Vibrations is booked. – list of dance groups provided to Melissa – 6 pm registration – dance-a-thon 6:30 – 8:30 – Feb. 24^th – committee meeting – Jan. 12^th – Santita will send an email blast to notify people about the meeting – Mandy will order tokens and solicit prized from FCPS business partners – already have some prizes raffles – use video and kid announcers to promote on morning announcements

·         Roy Rogers again in the spring – maybe in conjunction with the Spring Ice Cream Social

13. Grants

·         Debbie Bostian Grant – We got it! Money will be used to support the staff in the development of the April STEM night.

14. New Business

·         Katie will create a survey to send out by email and follow up with a paper version for Thursday folders to probe how attendance could be improved at the monthly PTA meetings

The next PTA meeting will be on Thursday, February 2, 2012 @ 7 p.m. @ OGES cafeteria.

Adjournment:  The meeting was adjourned at 8:15 p.m. (motion Kyle – seconded – Katie -motion carried).

Amanda Young, Secretary